Exhibitor Deadlines

Deadlines Task Vendor
ASAP Update your online show directory listing  
ASAP Book your hotel and travel arrangements early to receive the best rates and availability possible Expovision
ASAP Promote your exhibit to enhance booth traffic: guest passes, logos, web banner ads, attendee mailing list and promotional emails  
ASAP Claim your complimentary SWAP (lead retrieval) activation  
7/28/2018 Hotel Suite Reservation Form Due Expovision
8/24/2018 Advance shipments may begin arriving at the warehouse (Shipping labels available in the Exhibit Service Manual) Freeman
8/20/2018 Housing forms deadline: Hotel reservation form, room block - reservation names and hotel function space request Expovision
9/4/2018 Early bird deadline for Freeman forms: Booth furnishings, hanging signs, shipping, labor, electrical and lights out requests
9/4/2018 Assign your Exhibitor Appointed Contractor (EAC)  
9/12/2018 Advance price deadline for electrical and audio visual orders  
9/17/2018 Last day for advance shipments to arrive at the warehouse without surcharges Freeman
9/21/2018 Internet/telecom order forms must be submitted. If forms are not submitted prior to being on-site, the exhibitor will incur a $100 fee. Hilton Bonnet Creek Hotel
9/24/2018 Direct shipments accepted at show site (Shipping labels available in the Exhibit Service Manual) Freeman
9/25/2018 All crates must be labeled for removal by 2 p.m.  
9/25/2018 All booths must be set by 5 p.m.  
9/27/2018 Exhibitor move-out (5 - 8 p.m.)  
9/28/2018 Exhibitor move-out (8 a.m. - 12 p.m.)  
9/28/2018 All carriers must be checked-in by 10 a.m. or freight may be rerouted  
9/28/2018 All material must be removed from the facility by 12 p.m.